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Policies

Please review ASCE's COVID-19 Health & Safety policies in addition to the policies below.

Information Collected by ASCE

ASCE uses the information you provide to administer your registration and to keep you apprised of conference information and related products and services. The name, job title, company information, and mailing address of registrants are also included in the conference attendee list that is provided to sponsors and included in the conference app. For more information, see our Privacy Policy.

Age

Attendees under the age of 18 are prohibited.

Assumption of Risk and Hold Harmless

All ASCE/COPRI events and activities are purely voluntary activities, and attendees are fully responsible for their own conduct and well-being, including, and without limitation, determining their level of fitness to take part in any such event or activity. In participating in any event or activity, attendees shall be deemed to understand and accept all risk of possible physical injury that might occur as a result of such participation. Attendees agree to release and hold harmless ASCE and its affiliates, employees, officers, directors, representatives, and agents from any and all alleged and/or actual liability, claims, actions, lawsuits, damages, or losses, of any kind which arise out of or result from attendance at and participation in the conference.

Attire

The dress code for the conference is business casual (i.e. slacks, casual dresses) to business attire (i.e. business suits, neckties). Meeting room temperatures will vary, so wear layered clothing to ensure your personal comfort. We also recommend attendees wear comfortable shoes. Please note that certain events may have specific details on attire, and you should refer to the event for more information.

Automated PDH Tracking

When you arrive at the registration desk to pick up your registration badge and tickets, you will notice that after your name badge you will receive a second badge, which includes your name and a bar code specific to your registration. Before you enter the room for a technical session or a plenary session, you must scan the bar code on your badge to receive PDH credit. The scanner will acknowledge a successful recording of your name for the specific session. We strongly recommend you scan your badge at the beginning of each session to eliminate any challenges and/or lines later.

Please remember, the only way to receive PDH credits is if you scan your bar code badge at the start of each session.

Look for a detailed instruction sheet when you receive your registration materials.

Badge Policy and Ribbons

Your conference registration name badge is your admission to the educational sessions. Tickets are required for the pre- and post-conference events, meals, and special events. Ribbons will be available at the Registration desk. As a safety precaution, please remove your badge when leaving the hotel.

If you have lost your badge, please see an ASCE staff member at the registration desk. There may be a charge to issue a replacement – up to $25. Tickets cannot be replaced. If you are unable to attend an event you have purchased an extra ticket for, you will be able to turn it in to registration desk. Only if ASCE is able to sell your ticket, will you be able to get a refund. Tickets will not be refunded for no shows.

Photo and Video Recording of Sessions

ASCE may take photographs and/or make audio and visual recordings of the event, and participants grant to ASCE the absolute right and permission to use any such photographs or recordings that may be taken during the event for any purpose in its sole discretion.

Photos, video or audio recording(s) of any educational session is strictly prohibited without prior written permission from both ASCE/COPRI and the session presenter(s).

Distribution of Literature or Promotional Information

Distribution of literature, samples, or other promotional material by attendees is prohibited without prior permission by ASCE. Any attendee found to be distributing literature without prior approval may be asked to leave the show. Exhibitors may distribute literature, samples, and materials only within the confines of their rented booth space, except with prior permission from ASCE.

Meeting Room Overcrowding

ASCE will make every effort to schedule popular events in rooms large enough to accommodate anticipated attendance. Because many events are extremely popular, it is wise to select alternative events as you plan your Conference schedule ASCE and the host facilities are REQUIRED to follow local fire regulations and may ask participants in rooms at capacity to choose another event.

Non-Discrimination Statement

As outlined in ASCE’s governing documents, ASCE functions and activities are intended to foster the expression and exchange of engineering ideas by all members, regardless of gender, race, ethnic origin, religion, age, marital status, sexual orientation, disabilities, or any other reason not related to scientific or technical merit. It is the responsibility of all participants and guests to conduct themselves in a professional manner in which all persons are treated with dignity and respect.

Program and Session Cancellation

ASCE reserves the right to cancel programs and/or sessions. In the unlikely event of a cancellation, all registrants will be notified and will receive a refund, if applicable, for technical tours, or ticketed events. Programs and sessions are subject to change, and ASCE reserves the right to substitute a program, session and/or speaker of equal caliber to fulfill the educational requirements

ADA Compliance / Special Concessions

The Hilton Hawaiin Village is fully accessible to the disabled. If you require special assistance at the conference, please submit a written description of your requirements with your registration form or email [email protected] before August 24, 2022. While ASCE will make every effort to meet the needs of the disabled, accommodations cannot be guaranteed without prior notification.

NDAA Section 889 Acknowledgement

ASCE affirms that it does not use any equipment, system or service that is precluded by Section 889(a)(1)(B) of National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019, Prohibition on Contracting with Entities Using Certain Telecommunications and Video Surveillance Services or Equipment.

If the Federal Agency’s Office of Procurement requires a Vendor Certification to be completed and returned in order to move forward with a contract award and/or payment, please contact [email protected].

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